See what’s out at a glance
A live list of every rented item, who has it, and its due-back date.
Case study
Rental Tracker
Equipment Rental Tracker
A rental tracking tool that shows what’s out, to whom and when it’s due back, with automatic deposit and rental-fee calculation.
The problem
A spreadsheet can’t keep up with what’s out
Equipment rental often runs on a spreadsheet: what’s out, who has it, when it’s due back and what the deposit is all have to be updated and worked out by hand. A missed update, an unclear return date or a calculation error can leave the records inaccurate.
The solution
Everything that’s out in one view, with the fees worked out for you
The tracker shows what’s out, who has it and when it’s due back, and flags rentals that are due today or overdue. The rental fee and deposit are calculated automatically, and each handover is recorded with the machine’s condition and the renter’s signature. That means less paperwork, fewer mistakes and fewer disputes over what went out.
Key features
What makes it work
Automatic deposit and fee calculation
Deposits and rental fees are calculated automatically from the rental period, no manual sums.
Never lose track of a due date
Rentals are flagged as due today, expiring soon or overdue, so nothing quietly overruns.
A clear handover record
Record the machine’s condition, its accessories and the renter’s signature, so there’s no dispute over what went out in what condition.
Screens
The project up close
Flip through the screens, or click an image to enlarge it.
For your business
Rentals without the spreadsheet
Keeping track of what’s out, who has it, when it’s due back and what the deposit is takes a lot of effort in a spreadsheet, one missed update and it’s wrong. This tool keeps those details together and calculates the rental fee and deposit for you. The demo uses sample data; I would adapt your version to the way you run your business.
Have a project in mind?
Tell me what you’re building, and we’ll find the right approach together.
The first consultation is free, and every project gets a fixed price agreed in writing before work starts.
Contact me